Executive Assistant, The Vogel Group

Employer: The Vogel Group

Reporting to: Chief Executive Officer and Chief of Staff

OVERVIEW: The Vogel Group is one of the fastest-growing bipartisan, strategic government relations and business advisory firms in Washington, D.C. We provide a holistic approach to advocacy, government relations, and strategic business counsel on the market, economic, political, and industry influences. We help our clients understand risks and opportunities and address challenges impacting their organizations, associations, and businesses today while strategically planning for the future. Our clients include trade associations, for-profit and nonprofit companies, charitable organizations, established multinational corporations, and small start-ups. We combine expertise in policy, regulation, consulting, advocacy, and coalition-building to help clients navigate the legislative and regulatory environments to create opportunities, resolve problems, direct action, and build and maintain positive interactions with key federal policymakers and regulators.

SUMMARY: The Vogel Group is looking for an Executive Assistant with 1-3 years of administrative or operations experience. The Executive Assistant will be responsible for directly supporting the Chief Executive Officer and Chief of Staff by providing a combination of high-level administrative and operational support to the CEO and CoS.

KEY RESPONSIBILITIES

Administrative Support

  • Maintain the CEO’s day-to-day calendar; schedule meetings/appointments and ensure smooth operations including, informing attendees; logistics including conference room reservations/set-up; catering arrangements; and dealing with scheduling conflicts.
  • Work with the CoS to ensure all briefing documents are prepared and relevant briefings are scheduled.
  • Support CEO’s external engagements – contribute to the planning process, scheduling, and coordinating across relevant staff members and clients.
  • Drafts internal announcements and agendas.
  • Draft, edit, and prepare various documents including internal/external correspondence, creating and maintaining files, reviewing drafts and finished documents for accuracy and grammar.
  • Accept and screen calls for the CEO and sure appropriate follow-up occurs.
  • Provide information to the CEO and CoS on operational issues of interest.

Operations Support

  • Proactively inform the CoS of changes or concerns that may impact the daily schedule or meetings.
  • Review the calendar and track outstanding projects with the CEO and CoS, prioritizing and ensuring that all due preparation is completed.
  • Assist in planning travel arrangements and accommodations, including itinerary development, briefing materials, and coordination with members of the staff and client teams.
  • Provide information to the CEO and CoS on operational issues of interest.
  • Maintain firm and client contact information in addition to various firm distribution lists.
  • Receive phone calls and visitors, and refer them to an appropriate individual. Serves as the office liaison for clients.

Event Planning

  • Coordinates all logistical arrangements for internal and external events, including reserving rooms, developing invitations, monitoring RSVPs, working with catering partners, arranging room set-up, and serving as the main point of contact for attendees.
  • Negotiate and facilitate contracts with event venues and hotels, when necessary.

EXPERIENCE:

  • A Bachelor’s degree and 1-3 years of professional administrative office experience is required.
  • Self-starter and problem solver; ability to manage multiple projects with minimal supervision.
  • Proficient with Microsoft Office products, including Word, Excel, PowerPoint, and Zoom.
  • Must be highly resourceful and organized.
  • Strong communication skills (written and spoken), interpersonal, administrative, and time management skills.
  • Ability to multi-task and prioritize work to meet deadlines in a fast-paced environment.
  • Knowledge of or experience in government relations or on the Hill is a plus.

COMPENSATION:

  • Salary is commensurate with experience.
  • Health, dental and vision insurance.
  • Retirement plan with employer match.

Interested candidates should send resumes to: [email protected].  

The Vogel Group is proud to be an equal opportunity employer. The Vogel Group does not discriminate on the basis of race, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, status as an individual with disability, or other applicable legal protected characteristics.

Job Type

Full-Time

Location

Washington, DC

Date Posted

October 8, 2021